System Access Request Form

An Access Request Form is a critical component of Identity and Access Management (IAM), enabling users to request specific roles, access levels, or application permissions in a secure, structured way.

As modern IT environments grow more complex, managing access across systems requires more than just basic user info, forms must capture key details like geographic location, device type, data sensitivity, and access justification.

These user access request forms standardize the access request process, reduce back-and-forth communication, and ensure all required information is collected for accurate provisioning. This improves compliance, accelerates onboarding, and supports automated workflows within your IAM framework.

IDHub’s Access Request Forms are fully customizable to collect the exact data needed for managing access to resources like applications, entitlements, and roles.

These dynamic forms are tightly integrated with workflows and service requests, allowing you to tailor the entire access request lifecycle.

Each resource can require different user input, from department codes to system-level privileges, and IDHub ensures that the right information is captured automatically, quickly, and accurately.

By customizing access request forms, you can enforce data consistency, speed up approvals, and support secure, compliant access provisioning.

System Administrators can easily create forms in a few steps from the Custom Forms page.

Click on Create Form, complete the required Basic Details, including the form name, any keywords used to find the form, a description of the form, and the application or services.

Create Custom Fields

Form Groups

The first step is to add any required groupings of questions related to the request.

For example, groups can include personal information, HR information, hardware, or token information.

Form Inputs

Form input types allow administrators to gather information in multiple ways, including:

• Text Fields
• Text Areas
• Date Fields
• Drop-Downs
• User Role Selection
• Buttons
• Copy Existing Fields On Other Forms

Additional Options

To customize inputs further, users can elect to make fields:

• Required
• Disabled
• Static Text
• Validation
• Hint Text To Inputs

Form Validation

The JavaScript validation field is a multi-purpose validation box, creating an advanced field and form level validations.